Meeting Minutes July 11, 2011
Members Attended: Kimbelee Bailes, Margaret Guiltner, Diane Barrett, Donna Smith, Buddy Smith, Denise Young, Karen Langston, Bill Langston, Onie Casenove, Todd Redish, Charlene Redish, Vince Grosso, Dennis DeFalco, Nancy Tint, Sue Demetrius, Steve Demetrius, Miriam Medina, Donna Long, Tony Cernohorsky (Gary Bradshaw, Donna Bradshaw, Molly Bradshaw, Adam Bradshaw, Grace Bradshaw- Margaret Guiltner’s son daughter-in–law and grandchildren).
CALL TO ORDER: Meeting called to order by Nancy Tint at 2:10
MAIL CALL: Nancy Tint read a letter from Rosie from the Ramada on line cost information on prices. Everyone can reserve their room on line. $10 waived on the resort fee and $20 decrease per room from last years rate and may decrease in rate closer to actual fest date. This year rate is $69.00 per night and will be placed in newsletter. Hotel is now offering online registration. Reservations can be made on line, pick your room in the blocked area and bill can be adjusted if rate is reduced if hotel is less than 60% occupancy.
Myrna Smith- is ill and is on the waiting list for kidney transplant. If anyone wants to send a card see Nancy for the address. Nancy Tint gave all new mail to Sue Demetrius to be placed in newsletter.
MEETNG MINUTES; June minutes were passed out. Nancy Tint asked if anyone had anything to comment on- minutes accepted and approved.
TREASURE REPORT: Miriam Medina read treasures report, accepted and approved.
Balance $180.21 in the bank and paid Onie partial payment. We need to begin to book some shows. We need money for newsletter and the club.
Margaret Guiltner asked about getting another show up in the Deland area again, not a picnic, a fund raiser she will look into a location and will get back with Nancy. Nancy said we have a fund raiser Oct 23 in Tampa and if anyone has any other place we can get we will set up a show. Nancy said we will keep our meetings the same location and can have events and some fund raisers at another place (Kissimmee). If anyone can find a place a lot of the ETA’s said they will give a show. Marie said she will talk to a lady to get a location in her area. Kimberlee said that Randy Walker will do a show for EPC, if we can find a place.
Nancy announced the winners for the 2011 festival--- Vince Grosso, Randy Walker and a tie for openings, Todd Redish and Steven Gillis- we will keep the tie and next year if we have a tie, we will have a tie breaker. Todd and Steven will sing a couple of songs at the beginning then we will start the show. Vince is the concert (Elvis) and Randy will be Elvis goes west. Randy will not be able to wear a jumpsuit. Randy will have to get with Onie, entertainment chairman on what to wear. Nancy Tint said the theme is ‘ Elvis Goes West” and will get T-shirts made with theme and club shirt logos for the fest.
Donna Smith asked if Randy will sing the Elvis goes west songs and Vince the concert.
Nancy said that since Vince won the top votes- he choose to do concert and Randy will do the Elvis Goes West and Onie will explain this to the ETA’s that won.
Nancy said that the hotel was paid off and gave them a deposit of $500 toward the fest
and as we get more money we will give them more. A lot of people gave donations on line and updated the sponsor page and thank you page on website.
MEMBER OF THE MONTH; Ted Torres for giving us a big fund raiser.
Nancy said she has all the forms papers if anyone needs for donations, memberships, sponsors, vendor applications, and vest ... see Nancy Tint.
VICE- PRESIDENT REPORT: Sue Demetrius been out on medical leave from work and unable to attend meetings. She is going to have epidural injections next month to keep from having surgery next month. She has been dealing with neck and back problems with appointments and glad to have the hotel paid off. She had a dear friend Libby Smith pass away from lung cancer.
July 31st Nancy will send out a fan out – she will be having a party 60th birthday and 5th anniversary and invites everyone to celebrate with them and to dress in their Hawaiian clothing. Steve and I are going to Hawaii to celebrate our anniversary. They will be touring and going to Elvis statue and tour where they filmed blue Hawaii and will share their pictures.
SECRETARY REPORT- Donna Long asked anyone on the phone committee to verify all member information when placing their phone calls. Ask if they have a computer and if need to have the newsletter by postal mail. I am in the process of updating my member list and member information, and thanked the committed for their assistance.
We need more shows more fund raiser and donations for the baskets for the festival
Nancy Tint said she will ask all phone committee when the letter is sent to verify all information and will forward.
Margaret Guiltner- said she was given a 3D EP Graceland item donation for the club.
NEWSLETTER EDITOR- Steve Demetrius. The next newsletter is due out on September and will need all updates, information. We will be sending the newsletter by email and the ones with no computer will send by mail. We need this information by early August prior to vacation. Nancy said to have Sue give her a deadline and will get this information to her. Steve Demetrius asked that everyone bring 2-3 items for the festival, even if they are non Elvis items for the auction.
Dennis DeFalco- When guest list is varified he will have Tony make the flyer for the car show and fest flyer.
GUEST; Nancy will be making calls beginning Monday July 12 to verify the guest and let everyone know. Nancy will be calling Marian Cocke, Millie Kirkland and Gordon Stoker if he is able. If not able to attend she will make other calls.
Margaret asked if more Elvis music will be played Friday night and all day Saturday.
Nancy said we will still have open mike Friday night where all the guys will be singing.
Saturday and Sunday Daytime , we will have more Elvis music and some ETA singing 1 or 2 songs every hour on the 1/2 hour, during the day.like we used to do.
Margaret asked about the gospel hour guest- Nancy said if David can not do it –we will have Jack sing at the gospel hour again. Everyone agreed to have Jack do the Gospel
Kimberlee asked about the “Elvis Bus” Nancy said they own the bus and may just bring the bus down . Nancy said she will make phone call and let everyone know if we can get the Elvis Bus for the festival 2011.
Kimberlee made suggestion to get a portable transponder to bring in Sirius-Denise Young said that we might even get a hold of the station early so they will be able to announce and advertise the festival.
Kimberlee said she will get more information and let us know at next meeting. Sue Demetrius said she heard guest DJ was Sandy,and John Beach. Kimberlee said it is only a suggestion. Sue Demetrius said this was a good suggestion and this is an Elvis club and we need to get more Elvis into the club.
Karen Langston said that the ETA’s can sing 2 songs each hour during Saturday.
Bill Langston asked about a band for concert and Elvis goes west part of the festival. Nancy said we can have band for concert and not for Elvis Goes West.
AUCTION LIST- Kimberlee gave list to Nancy- we have apx 27 items on the list.
We need more items – she will get drum sticks autographed and donated to the table she also is having a banner made for the table for the festival. Elvis material will be covered around the baskets and items placed into them. Kimberlee said she spoke with chairperson Doris King and she agreed. Nancy said it was a good idea and also agreed. Kimberlee’s son was able to get coupons for the club. Kimberlee said she spoke with Onie about corporate sponsors and what needs to be done. Nancy said that Jerry has some of our items – Jerry was sent a certified letter and has not returned calls. Nancy asked for everyone to please let her know what was donated as we need to get a list.
Karen Langston said she called Jerry and he has not returned her calls. Bill Langston said that he would call Jerry and feels that Jerry will talk to him
ENTERTAINMENT COMMITTEE; Onie, said that Vince will be doing concert and Vince will be wearing what Elvis wore in one of his concert in Orlando. As soon as we find out if Randy is going to do the second half and will be working on it- if it does not happen will split two movies- Todd and Steve will be doing 2 songs each. Nancy said we will keep the two as we did have a tie- next year if this happens we will have a tie breaker. Kimberlee asked Onie about songs and what they will wear. Nancy said that the ETA’s will get with Onie on what songs they will sing and what they will wear and he will explain it all.
CORPORATE SPONSOR COMMITTEE- Chairman, Onie said we are doing a lot of work and if anyone else knows anyone let him know. If anyone is a bronze sponsor they will get one show ticket with sponsor plaque silver sponsor will get two show tickets with sponsor plaque, gold sponsor will get three show tickets with sponsor plaque, platinum sponsor will get four show tickets with sponsor plaque. If anyone wants to place something in the booklet: full page is $40, half page is $20, quarter is $10 and business card is $5. The faster we get this done and sooner we get this to Tony then he will have time to print. The deadline is December 31st.
Nancy said she has a list of past sponsors, she will hand them out so phone calls can be made. Vendor table is $40 for 8ft table and $35 for 6ft table. Nancy said if someone goes to Memphis we can get at list. Nancy said it was very good that Kimberlee took over Jerry’s responsibilities so we will not be behind. Kimberlee said “GO ELVIS GO ELVIS “Nancy said she has copy of inventory of items and will provide copy . Nancy said anyone can get a vendor table and sell anything. Kimberlee said she is member of dog rescue and can have them at the festival. Sue Demtrius said that at “Elvis Expo” they list all the vendors and can pick up the list there or go on line for vendor list during Elvis week. Nancy said she has vendor applications, for anyone interested.
VEST COMMITTEE: Margaret Guiltner, chairperson. Deadline for vest request is December 31st. We need to get this information to Margaret. Nancy said there might be four or five vests this year and get a count to her. Nancy said a copy of the vest program is available of anyone to see if they are ready for a vest. Nancy said she has all forms: corporate sponsor, vest, inventory list. Nancy said she has extra flyers from Randy’s concert and the club will get $5 for each EPC member tickets they sell.
Nancy said that Jeremy has a sock hop fund raiser and if everyone wants to go she has a flyers. Nancy asked if anyone wants a sweat shirt with fest 2011 logo to get with her as she has only one person requesting one. Kimberlee said she has a picture she took herself of Elvis in Oct 1975 and will donate it.
Sue said meeting not over and asked if everyone got the newsletter and asked of opinions of getting the newsletter by email. Donna Smith said loves the news letter and wants a copy of it and thinks the savings is great and that some people wants it by mail. Donna long said this is a question to be asked by the phone committee and all agreed. Sue Demetrius said that the copy of the newsletter will only be in black and white, it will not be in color if mailed.
50/50- Margaret said will be offered after the meeting and is two Elvis magnets
Karen said that her birthday is listed under June.
Donna Long said this is why the request for all information be verified by the phone committee when the phone calls are made, to correct and update member records.
Donna asked Karen to get with her after the meeting. Nancy said that if anyone had any changes to be made to get the information to Nancy, she will forward to Donna.
Donna Long said that the phone committee is given a list it can be verified, updated and given back to Nancy so she can forward it to me.
Nancy said anyone had any questions- no response.
Nancy adjourned meeting at 3:11pm.
